Micros Small Project Template Part 2

The Micro Small Project Plan Template can downloaded here. This file was virus checked before being uploaded, but please practice safe surfing and perform a virus check once downloaded.

The previous post covered with the first section of the template, which deals with the details of the project.

The second section details how the project will be delivered. The person responsible for delivering the project or the project manager should complete it.

How to use the template - Part 2
This post will go through the steps required to define the Project Tasks.

Task: Firstly write down the key milestones. Then under each of these milestones write down all the tasks that need to be done to achieve them. Don’t worry about getting them in the right order at first, just write down the tasks as the come into your head. Once you have all the tasks, rearrange into a logical order. Once you have done this and read through them any missing tasks should be more obvious.

Resources: What resources are required to deliver the task. Resources also include the team member to deliver the task.

Duration: How long will the task take to deliver, record this in hours or days.

There are three commonly used techniques for estimating how long a task will take:
1. Use a similar task in a previous project as a guide.
2. Ask someone who has done a similar project or task.
3. Guess, how long do you think it will take, then double that.

Start:
When do you intend to start this task? Bearing mind how long it will take to
complete and the date that it needs to be finished by.

Finish: Are there specific deadlines that must be met.

Status: This is to help you track the project. It should be simple phrases such as started, delayed, completed.

You now know how the project will be delivered, who will carry out each task, what resources are needed and how much time each task will take to meet the project deadline.

The next post will cover the final parts of the Micro Small Project Plan; recording additional information on the resources and budget; identifying project review points; and recording project notes.