You now know how the project will be delivered, who will carry out each task, what resources are needed and how much time each task will take to meet the project deadline.
This post was becoming unwieldy and rather tough to read. I have therefore decided to split the last parts of recording additional information: on the resources and budget; identifying project review points; and recording project notes into separate bite sized and hopefully easy to read posts. This post the recording and management of resources.
How to use the template Part 3
This section helps you manage project resources.
Even micro small projects will usually require the use of resources from across an organisation. It is the use and allocation of resource where project management skills come into play.
Project Management is about bringing the right resources on stream at the right time. If you were to get the piece of equipment at the outset of the project, yet didn’t need it for a few weeks, this would be inefficient for your organisation as a cost may be incurred. Either directly through hiring the equipment or through opportunity cost; where others in the organisation were unable to use a resource, even though it was not being used by you.
Item: Detailed description of the resource required to complete this project.
Notes: This should be used to record any pertinent points regarding resources and can include: when do you need the resource; for how long is it required; are there specific times when the resources is un/available; who to contact for the resource; where the resource can be found; is there a lead in
time before the resource can be delivered.
The next post will look at the project budget.